Privacy Policy
This site is owned and operated by AlburyCity using software licensed from Social Pinpoint.
For details of how Social Pinpoint may access personal information, please refer to Social Pinpoint’s Privacy Policy.
Privacy and Information Management at AlburyCity
AlburyCity is committed to safeguarding the privacy and personal information of all participants engaging with this platform. We take reasonable steps to ensure compliance with relevant privacy legislation, including the Privacy and Personal Information Protection Act 1998 (NSW) and AlburyCity’s own policies.
The collection of personal information from Councillors, employees, volunteers, contractors, ratepayers and member of the public is required in order for Council to perform its statutory functions and to allow the effective provision of services.
"Personal information" is defined in the PPIPA as follows:
"Personal information means information or an opinion (including information or an opinion forming part of a database and whether or not recorded in a material form) about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion."
The person does not have to be clearly identified by the information. It is only necessary that identity "can reasonably be ascertained from the information."
The Act also outlines information that does not constitute Personal Information as follows:
- information contained in a publicly available publication
- information about an individual's suitability for public sector employment
- information about a person who has been dead for more than 30 years
The PPIPA offers enforceable privacy rights to the people of NSW and gives them the opportunity to:
- amend personal information about themselves kept by Council
- make a complaint if they feel that there has been misuse of their personal information by Council
- make application for an internal review and/or make a complaint to the Administrative Decisions Tribunal if they are not satisfied with Council's course of action.
For more information on how AlburyCity collects, uses, and discloses personal information, please refer to our Privacy Policy.
Purpose of the Platform
This engagement platform has been developed to support AlburyCity's commitment to transparent and inclusive community engagement. The platform enables theme-based engagement, reduces consultation fatigue, and builds a robust database of information through continuous and meaningful dialogue with our community.
Information collected may inform AlburyCity’s strategic planning, policy development, and service delivery, ensuring that decisions align with the needs and aspirations of our community. Previous input may also be referenced for relevant projects to maintain continuity and consistency in our engagement processes.
How Will Your Information Be Used?
The information you provide on this site will be used to:
- Administer and manage the platform and your account.
- Send newsletters or relevant information (where consent is provided).
- Respond to your queries and feedback.
- Attribute content you post to your user profile.
- Analyse site usage to enhance and improve our engagement tools.
- Support decision-making processes in line with AlburyCity’s objectives.
While we take steps to anonymise survey responses, participants are encouraged to avoid including identifying details in their submissions.
Moderation and Security
To protect the integrity of discussions, AlburyCity moderates the platform to ensure compliance with our guidelines and prevent undue influence by individuals or groups. We monitor for spam, inappropriate behaviour, and duplicated accounts to maintain a safe and respectful space.
While AlburyCity takes reasonable measures to secure the platform, users are advised that the internet is not entirely secure. We recommend exercising care in the information you choose to share and taking precautions to safeguard your devices from potential risks, including viruses.
Third-Party and External Links
From time to time, AlburyCity may work with consultants or third-party service providers to deliver specific engagement outcomes. If personal information is shared with these parties, it will be anonymised unless otherwise disclosed.
This platform may also contain links to external websites for your convenience. Please note that AlburyCity does not endorse, control, or guarantee the security, accuracy, or relevance of linked sites. Visitors are subject to the terms and privacy policies of the external sites they access.
Access and Correction of Your Information
You have the right to access, correct, or request the deletion of your personal information. For assistance, please email info@alburycity.nsw.gov.au.
Cultural Sensitivity
AlburyCity respects Aboriginal and Torres Strait Islander communities and their cultural protocols. While we strive to avoid displaying images of deceased individuals, visitors are advised that this site may contain such imagery. If you identify any issues, please contact us to address the matter promptly.
General Disclaimer
This platform is intended to provide general information and facilitate public input. Users are encouraged to independently verify the accuracy and relevance of information provided and seek professional advice where necessary.
AlburyCity will not be held liable for any loss or damage arising from reliance on information provided on this platform or linked external sites.
For further information or assistance, please contact the Communications and Engagement Team at info@alburycity.nsw.gov.au
Terms of Use
The following Terms and Conditions govern the use of AlburyCity Have Your Say (“the site”). The software platform is owned by Social Pinpoint Pty Ltd and operated by us, AlburyCity.
By accessing and using this site, you are choosing to accept and comply with the Terms presented throughout this agreement as well as the Privacy Policy and Moderation Policy. These Terms apply to all visitors and users of this site. Linked sites, affiliated services or third party content or software have their own Terms that you must comply with. If you disagree with any of the Terms presented in this agreement, you may discontinue using the site immediately.
If you are under 18 years old, please ensure that your parent or guardian understands and accepts these Terms and Conditions (including the Privacy Policy and Moderation Policy).
What are the conditions with a user’s account?
While using the site, you must not violate any applicable laws and regulations. It is our duty to protect the confidentiality of content you provide on our site in accordance with our Privacy Policy. When you create an account with us, you must always provide us with accurate information. Failure to provide accurate information violates the Terms, which may result in immediate termination of your account on our service. You are responsible for protecting your own password you use for this site and for any activities done under that password. Unauthorised use of your password or account must be immediately reported to us. In some cases, we or our agents may require access to your user accounts to respond to technical issues.
We are not responsible for the content on the site that has been provided by the users of the site. Any content posted by you is subject to the rules of our Moderation Policy. Your contribution to the site may be edited, removed or not published if we consider it inappropriate (refer to Moderation Policy). Contributors should also be aware that their posts may remain online indefinitely. Where practical, you may choose not to identify yourself, deal with us on an anonymous basis or use a pseudonym.
What do we require from our users?
You must understand and agree that, without limitation:
- all information, data, images and other materials are the sole responsibility of the person from whom the content originated;
- you are prohibited from advertising or offering to sell or buy any goods and services
- you cannot transmit Content that contains software viruses or programs designed to change or destroy the functionality of any computer software or hardware; or
- you cannot collect or store personal data about other users of the site
- you cannot impersonate any person or entity, including without limitation to a AlburyCity representative
- you cannot interrupt or interfere with the site or servers or networks connected to the site
- you cannot attempt to gain unauthorised access to the site or other use accounts
Can your account be suspended or terminated?
We may terminate or suspend access to your site and/or account immediately, without prior notice, including without limitation if you breach the Terms. We may immediately deactivate or delete your account and all the related files and information in your account. After your account has been terminated, the content you have posted may also remain indefinitely on the site.
If you want to terminate your own account, please send an email to haveyoursay@alburycity.nsw.gov.au.
Governing Law
These Terms shall be governed in accordance with the laws of New South Wales, Australia, without regards to its conflict of law provisions.
Indemnification
AlburyCity, its subsidiaries, affiliates, officers, agents, licensors and other partners are not responsible for any loss, liability, claim, or demand, including legal fees, made by any third party due to or arising from a breach of this agreement and/or any breach of your representations and warranties set forth above.
What content do we own?
This website contains the copyrighted material, trademarks, patents, trade secrets and other proprietary information (“Intellectual Property”) of AlburyCity and its suppliers and licensors. AlburyCity owns and retains all proprietary rights in the intellectual property. All intellectual property in the content of this site including without limitation to text, software, source code, pages, documents and online graphics, photographs, sounds, audio, video and other interactive features are owned by or licensed to us.
Any original content that you submit or post on our site may be made available to the public and allows users to share your content (with the end user acknowledging your contribution) under the Creative Commons Attribution-ShareAlike 4.0 Australian License.
Except for Intellectual Property which is in the public domain or for which you have been given written permission, you may not copy, alter, transmit, sell, distribute any of the Intellectual Property on this site.
We are not responsible for your communications or dealings, including payment and delivery of goods or services, with a third party found via our website. Any loss or damage incurred from those communications or dealings are solely between the user and the third party.
Disclaimer and Warranties
Users must agree that you use of the site is at your own risk. We make no warranty that the site will meet your requirements or be uninterrupted or error-free. Any material that the user downloads through the site is done at their own risk and are responsible for any damages to their computer system or loss of data.
What happens if these Terms change?
We reserve the right, at our sole discretion, to modify or replace these Terms at any time without notice. The most recent version of the Terms can be seen on this page. By continuing to access or use our site after those revisions become effective, you agree and will comply to the revised terms. If you do not agree to the revised terms, please discontinue using our site.
Contact Us
If you have any questions about these Terms, please contact us at haveyoursay@alburycity.nsw.gov.au.
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